Yes. At the time of your reservation, you will be asked for your email address, along with other pertinent information such as the name and type of your organization, contact information, and mailing address. If payment is not made when the reservation is created, an invoice will be mailed and/or emailed to the designated contact. Once payment has been made, a confirmation notice will be then be mailed and/or emailed.
When we set reservations with any external organization, we require that an authorized member sign our Meeting Room policy document. This confirms that someone from the organization has reviewed the guidelines for using the library’s meeting rooms, and agrees to abide by the terms of the policy.
From the time that the original reservation is made, our staff will maintain periodic contact with the organization through print and email reminder notifications, along with the initial invoice and confirmation.